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ARTICLE I - MEMBERSHIP
- Family: A Family Membership is a member and spouse and any unmarried children 18 and under. Those Family Members 16 and over are entitled to one vote.
- Individual: Each Individual Member is entitled to one vote.
ARTICLE II - OFFICERS
- President
- Opens the meeting at the appointed time by taking the chair and calling the meeting to order.
- Announces the business that comes before the assembly.
- Recognizes members who are entitled to the floor.
- States and puts to vote all questions that come before the assembly as motions, and announces the result of each vote, or, if a motion that is not in order is made, rules it out-of-order.
- Authenticates by his/her signature when necessary.
- Declares the meeting adjourned when the assembly so votes.
- Vice-President
- Performs the duties of President in his/her absence.
- Is responsible for all advertising in flyers, radio, newspapers or cycle news publications.
- Is responsible for the organization and distribution of the activities schedule of the Club.
- Appoints and chairs the Touring Committee.
- Secretary
- Keeps a record of all the proceedings of the organization.
- Assists the Treasurer and Newsletter Editor with the Club’s membership roll.
- Has on hand at each meeting a list of all existing committees and their members.
- Maintains record books in which the By Laws, special rules of order, standing rules, and minutes are entered, where any amendments to these documents are properly recorded, and has the current record book on hand at each meeting.
- Sends out to the membership a notice of each meeting, known as the call of the meeting, and conducts the general correspondence of the Club.
- In the absence of the President and the Vice-President, calls the meeting to order and presides until the election of a chairman protem.
- Posts the minutes of previous meetings on the S.I.W. Bulletin Board.
- Treasurer
- Banks all proceeds.
- Signs checks and records expenditures.
- Gives a report on bank balance, expenses and income at all meetings.
- Keeps the Club’s membership roll with the assistance of the Secretary and Newsletter Editor.
- Statistician
- Maintains the statistical records of the Club.
- Makes all statistical data available to the Club members on the S.I.W. Bulletin Board.
- SlowSpokes Coordinator
- Coordinates and distributes the activities schedule for the SlowSpokes.
- Webmaster
- Posts reports from the Statistician and Secretary to the club website as received.
- Keeps S.I.W. Website up to date.
- Maintains the club's domain name and registry.
- Newsletter Editor
- Coordinates, publishes, and mails newsletter.
- Assists Treasurer with membership roll.
- Harvest Homecoming Director
- Coordinates Harvest Homecoming Ride
ARTICLE III - COMMITTEES
- Executive Committee
- The affairs of the Club shall be conducted by the Executive Committee.
- The Executive Committee shall consist of the elected officers.
- Nominating Committee
- The Chairman shall be the Past President or shall be appointed by the Past President.
- The Chairman is responsible for forming the committee, conducting its business, and presenting a slate of officers at the September regular meeting.
- Nominations will also be accepted from the floor at the November regular meeting (Election meeting).
- Special Committees
- Special Committees will be determined and appointed by the President as deemed necessary.
- The appointed Chairmen will have Executive Committee voting privileges.
ARTICLE IV - DUES
- Date
- Dues must be paid by March 1 to remain an active member with no break in membership and are based on calendar year. Dues paid by new members in October, November, or December will be applied to the following year.
- Amount
- Dues for a Family Membership shall be $15.00 annually.
- Dues for an Individual Member shall be $12.00 annually.
ARTICLE V - MEETINGS
- Meetings
- To be held bimonthly.
- Will be held at a place designated by the Executive Committee.
- Officers will be present one-half hour before the regular meetings.
- Special and/or Executive Committee meetings will be called by the President.
- All meetings of this Club shall be conducted in an orderly manner.
- Procedures
- Amendments to these By Laws may be made at any regular meeting of the Club by the affirmative vote of a majority of those present and/or their proxies, provided that notice of the proposed amendment was submitted at a previous regular meeting and the amendment was proposed and evaluated at the Executive Board Meeting prior to that regular meeting. A minimum of 30 days notice must be given on proposed changes.
- A quorum consists of the majority of the Club members present, or their proxies, voting at a meeting, and is required to transact business.
ARTICLE VI - AWARDS
- Touring Jerseys
- Touring jerseys will be awarded to the man and woman with the most registered Club miles ridden from March 1 through the end of the third weekend in October (for timely preparation of awards dinner).
- Mileage Awards
- Thousand mile awards shall be determined by the number of registered Club miles ridden between January 1 and the end of the third weekend in October.
- Accumulated mileage awards shall be determined by the number of club miles ridden from the remainder of the year to the following end of the third weekend in October. Mileage will be accumulated in 5000-mile increments immediately. A member does not need two successive 1000-mile years but needs to remain an active member with no breaks in membership.
- Participation Awards - (Points are earned as follows:)
- 10 points for writing a published newsletter article.
- 5 points for SAG Driver
- 4 points for Ride Captain.
- 3 points for attending meeting.
- 3 points for attending rides.
- Procedures:
- An award will be given to the (5 members) with the highest accumulated points.
- Officers are not eligible for the points award.
- SAG Award
- Sag award is based on the number of miles driven.
- Sag Rides must be approved by the VP of Touring.
- Ride Captain Award
- A ride captain award will be given to each member who serves as a ride captain on 8 or more rides between January 1 and the end of the third weekend of October.
ARTICLE VII - RIDES
- Mileage
- Official Club Mileage is used to determine the receipt of the aggregate mileage awards (the two touring jerseys, and any other awards or recognitions subsequently approved by the S.I.W. membership where mileage is a factor). An S.I.W. Member can accumulate Official Club Mileage by any combination of the types of approved rides. Members who have not paid their club dues by March 1 any year will be removed from the statistician’s mileage records for that year. Mileage will not be counted until dues are paid. Mileage will start accumulating the day dues are paid.
- A ride may be cancelled at the discretion of the ride captain, or a vote of the members present. In the case of a vote, the ride captain has one vote, and his/her vote is decisive in the case of a tie. Mileage is awarded as 25% of the listed mileage, but in no case would accredited mileage be less than 10 miles nor more than 25 miles.
- A shortened ride is defined as any ride terminated in progress by the discretion of the ride captain, or in the case of an individual, illness, accident, or irreparable damage to the bicycle terminates the ride. Mileage will be awarded as 50% of the listed mileage if the ride is terminated before it is half completed. The listed mileage will be awarded if the ride is terminated when more than half completed.
- Mileage will be awarded only to those members who sign up personally, leave at the prescribed time, and try to ride the appropriate route given by the Ride Captain with his/her directions, maps, road markings, or ride with Ride Captain.
- Helmets are required on all club rides.
- Regular Rides: All rides published on the Ride Schedule with a local starting point (Clark, Floyd, Harrison, Scott, and Washington Counties in Indiana, and Jefferson County, Kentucky) and have a club member designated as ride captain, will be classified as Regular Rides. Mileage is awarded as listed, regardless of the actual length of the ride.
- Out-of-Town Rides: An out-of-town ride is defined as any ride not qualifying under “B” above, and is attended by five or more S.I.W. members. Mileage will be either the in-town mileage or the mileage of the out-of-town ride, whichever is lessor. No mileage will be given unless there is a regular ride on the schedule for that day. Credit will be given for only one in-town ride per day unless members in town were able to ride multiple rides. (Example: morning ride and an evening ride.)
- Overnight Rides: An Overnight Ride starting in one of the six local counties (Clark, Floyd, Harrison, Scott, or Washington, Indiana or Jefferson Country, KY) and attended by five or more S.I.W. members will get actual mileage listed. To get mileage credit for the return trip, it must be ridden on the next day.
- Joint Rides with other Clubs: A S.I.W. member can receive mileage credit with only one club for participating in a joint ride.
- Ride Captain Responsibilities
- Last person on the ride, or appoints a person to ride in the rear.
- Assists with breakdowns.
- Introduces new persons on the ride.
- Provides maps or route instructions.
- Start rides at the prescribed time with a 15-minute grace period.
- Provides official sign-up sheet and turns the sheet in to the Statistician A.S.A.P. not later than 4 weeks after the ride is completed.
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